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Information For Presenters

Session Instructions

Conference Room
All rooms are equipped with a PC with USB ports, Adobe Acrobat Reader, a projector and a screen. Our default assumption is that presenters and discussants will use these for their presentations, which they can bring along on a USB memory device. Please do not hook up your own laptop, as this can be quite time-consuming. Presenters and session chairs are invited to the rooms 10 minutes prior to the start of the session, so that presentations can be uploaded to the PC before the session starts.

To ensure that the Conference is running smoothly we would like to make sure that sessions start and end on time. Also, to ensure that each paper is given sufficient time for presentation and discussion, please stick to the following time rules: make sure that the time available is divided equally over the papers to be presented and that any remaining time is left for discussion. The chair and speakers should agree the precise format and timing of this discussion: that is whether it covers the session as a whole, or comes following each paper.

Session Chairs
Chairs are invited to come to the room 10 minutes prior to the start of the session. They introduce the session and the speakers, make sure that the time rules are followed, and guide the general discussion following the presentation. They should also coordinate with the speakers and agree on the form and precise timing of discussion. The congress program identifies the chairs for each session: in case the scheduled chair does not show up, the presenter of the session’s final paper is expected to take over the role of chair. If your session has fewer papers than expected due to last minute cancellations, you can be a bit more flexible with the time, but bear in mind that the audience might be interested in attending other sessions too.

Last update July 15, 2015
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